How GLT obtains your personal information

You give it to us directly

You may give us your information when you make a donation, attend an event, fundraise for us, sign up for information about our upcoming events and newsletters, when you have sponsored or partnered with us or otherwise give us your personal information.

When you give permission to other parties to share it with us

Independent third parties may share your information with us because you have indicated that you wish to support the Graham Layton Trust with your consent. Some third parties we work with include Just Giving and the London Marathon.

You can check their Privacy Policy to understand how they propose to process your information. We may be able to obtain information about you if a fundraiser passes your details to us.

When your information is available publicly or from external sources

We may use information about you, which is publicly available such as on social media to gain a better understanding of you and to help us to improve our fundraising activities. This information could be combined with information we already have about your previous donations, your interests and lifestyle or socio-demographic information.

Information shared with us by third parties may depend on your privacy settings or you may have given permission for a company to share your data with a third party such as a charity. You may have given permission on social media platforms for us to access information from your social media accounts. Please review your privacy settings on social media.

We may obtain information about you from publicly available sources such as Companies House.

 

What information we collect

Any information that can be used to identify you is deemed personal information and includes your name, email, postal address, etc. If you choose to hear from us, we will need to hold this information about you. In some instances such as if you are a UK taxpayer and gift aid your donation, we must hold your name and address in our records for 6 years for HMRC inspection.

Data protection law identifies some types of information about you as sensitive. This includes information about your ethnic origin, religious beliefs, health etc. We will only collect sensitive information where there is a clear need to do so and to ensure that we only contact you with information that is relevant to your interests.

 

How we use your information

How we use your information will depend on why you shared it with us.

We use your information to contact you about the services, events and information you said you were interested in, such as campaigns or fundraising activities. You will be able to choose how you want to be contacted and you can ask to be removed from our communications list by emailing enquiries@glt.org.uk

Using profiling techniques we use your information to help us understand our supporter/donor base, to make appropriate and timely requests for funds and support based on what and how you wish to help. This helps us ulitise our resources effectively.

We use your information for internal administration such as accounting records and to let you know about changes to our services and policies.

We use your personal information to claim gift aid on your donations.

We use your information for research and statistical analysis to evaluate our performance.

 

Do we share your information?

We do not sell your details to any third parties.

GLT staff and trustees may use your details for the purposes of marketing communications and financial administration. Occasionally we may share your information with our trusted third party service providers who will be commissioned to undertake marketing or financial auditing activities.

We may also share information with our financial and legal advisers for the purposes of obtaining advice and protecting our legal rights. 

Protecting your personal data is important to us and we use strict procedures and security features to ensure only authorised persons have access. Data transmission over the Internet can never be 100% secure and we cannot guarantee the security of the information you share with us.

 

Accessing and updating your personal information

To find out about what information we are holding about you or to amend your information, please email us at enquiries@glt.org.uk.

You may also write to us at Graham Layton Trust, 4th Floor, 24 Bedford Row, London, WC1R 4TQ

If you make a request to know what information we hold about you, we must provide this information within 30 days and completely free of charge in electronic or print format. 

If you no longer want to receive information from us, please contact us at the above.

 

Changes to this policy

We may make changes to this policy so please check periodically.

This privacy policy was updated in January 2021.

If you have any questions about our privacy policy, please contact our Honorary Secretary, Vaiz Karamatullah.

Email: vaiz.karamat@glt.org.uk

Post: Vaiz Karamat, Graham Layton Trust, 4th Floor, 24 Bedford Row, London, WC1R 4TQ